Privacy Policy

How we safeguard your information

Solihull Christian Fellowship (SCF)

 

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?
Solihull Christian Fellowship (SCF) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

 

3. How do we process your personal data?
Solihull Christian Fellowship complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public;
  • To administer membership records;
  • To promote the church
  • To inform you of fundraising initiatives
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at SCF;

 

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about church events.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

• The processing relates only to members or former members(or those who have regular contact with it in connection with those purposes); and
• There is no disclosure to a third party without consent.

 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.

 

6. How long do we keep your personal data?
Generally we keep information and data for up to 6 years after the calendar year which they relate to, specifically gift aid declarations and associated paper work once they cease to be relevant for the running of the church. Any legal registers we keep permanently.

 

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which SCF holds about you;
  • The right to request that the SCF corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for SCF to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

 

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. The use of cookies on our website

What Are Cookies
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality.

How We Use Cookies
We use cookies for a variety of reasons detailed below. Unfortunately is most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

We use cookies on this site or any other site we control in the following ways:

  • To track how our site is used through Google Analytics (this doesn’t collect personal data)
  • For login and logout functions (if applicable)
  • For some commenting functions
  • Any user preferences that you may have set.

In this way we use cookies for essential functions that you request in the use of our site and services. We don’t use cookies to collect personal data.

A notice appears on our site upon first visit to inform users that we use cookies. If you click ‘Accept’ to dismiss this message, you consent to the use of cookies by this site. If you don’t want to allow this site to use cookies, you can leave the site at this point and no cookies will be stored on your computer.

 

10. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact SCF Office either; email, enquiries@thebridgeshirley.com, post, Solihull Christian Fellowship, Data Protection Department, The Bridge, 234 Stratford Road, Shirley, Solihull, B90 3AG.

You can contact the Information Commissioners Office on 0303 123 1113 or via email  https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.